Policies

The following are Jazz Night School’s policies—please feel free to contact us at info@jazznightschool.org if you have any questions.

Registration and Payments

Ensemble registration is not solely on a first-come, first-serve basis. Roster requirements and student requests (1st, 2nd, and 3rd choices) factor into the assembly of each ensemble. Ensemble placements will be announced just prior to the beginning of the quarter. 

In the event of a request for placement in a combo with another student, please note that placement together cannot be guaranteed. Our program director considers these requests carefully and endeavors to accommodate all parties.

Payment of tuition and fees is due upon registration for Jazz Night School, and attendance requires payment in full by the first class/rehearsal of a quarter (unless special arrangements have been made). Payments can be made by cash, check, or credit card. Please note: Tuition not received in full by the first class/rehearsal of a quarter will incur an additional $100 charge.

Pre-Registration

During Pre-Registration, offered one to three days prior to a Quarter’s opening of Registration, students currently enrolled can register to hold/continue their existing seat into the following Quarter. Note: There is no Pre-Registration period for entry into the Fall Quarter.

Cancellations

Offerings may be cancelled if there are not enough students enrolled.

Registration Fee

Jazz Night School requires a $25 registration fee for all students at the start of each quarter. This fee goes towards registration processing.

Late Payment Fees

Unless special arrangements have been made, tuition not received in full by the first class/rehearsal of a quarter will incur an additional $100 charge.

Bounced Checks

Bounced checks will incur a $50 fee.

Absences/Cancellations/Rescheduling

Classes and Ensembles—There will be no credits, refunds or make-ups for absence or withdrawal by student. Supplemental materials covering missed classes and ensembles may be provided upon request. 

Make-ups will be scheduled for any cancelled classes, and adequate subs will be provided for any instructor absences.

Refunds

Refunds cannot be given once class/ensemble placement announcements have been sent.

Tuition Support

Jazz Night School’s goal is to make opportunities available to everyone. Partial and full tuition waivers are available. Learn more at our Tuition Support page. 

Instruction

Jazz Night School Instructors and staff are here to help you. Ensemble students should expect that a majority of their rehearsal time is spent playing music, that individual feedback will be given every week, and that learning music aurally and/or orally (without printed music) will be encouraged whenever possible.

Student Code of Conduct

Jazz Night School strives to provide an empowering environment for everyone to develop their authentic musical voice. We emphasize positive collaboration through listening and appreciation of the contributions of fellow students. Be supportive, kind, respectful, and civil to fellow students and instructors. Respect each person’s unique set of challenges and gifts. Students who are unable to conduct themselves in this manner may be asked by instructor(s) or staff to leave or stop attending their Jazz Night School studies, may forfeit tuition, and may lose the privilege of future enrollment. Students are expected to arrive on time and prepared for class; however, attendance is encouraged even if a student hasn’t been able to prepare. Acceptance of placement in a combo or class indicates a student’s commitment to attend at least eight out of ten weeks in the quarter. Unless exceptional and acceptable circumstances are communicated to Jazz Night School administration, failure to meet this attendance expectation may jeopardize future enrollment. Each student will have the opportunity to advocate for their own musical development - ask questions, make suggestions, and share your concerns with your instructor or staff. If you have to miss a class or performance, please email your instructor and/or staff to let them know. We ask that students do not offer critical feedback to their combo-mates. Positive reinforcement is encouraged, but all critical comments should come from the instructor and the instructor only.

Facility Care

• Eating is permitted at the lobby window counter. 
• No food, drink, or gum in the rehearsal rooms.
• Please leave all areas completely free of all trash and personal items.
• No objects on the pianos and music stands and chairs should be kept away from pianos. 
• Students are expected to assist with the upkeep of common areas, rehearsal rooms, and equipment by returning all items they use to their proper locations (for example but not limited to music stands, cymbals, mic stands, amplifiers). 
• Instructors and students are welcome to use the Jazz Night School copy machine for Jazz Night School printing needs. 
• Use the student door code to enter the building (provided to students at the beginning of each term). If you forget your code, please wait for another student to arrive—do not ask students in class to open the door for you, if classes are in progress.

Property Damage

Room Booking

Enrolled Jazz Night School students are welcome to use un-booked rehearsal room time for their personal practice. 

1. Reservation Process:
1. All room reservations must be made through the designated booking system.
2. Reservations need to be made at least one day in advance to ensure availability.
2. Booking Procedures:
1. Bookings are made on a first-come, first-served basis.
2. Individuals can book rooms for a maximum duration of two hours per session.
3. Continuous bookings beyond two hours require prior approval from Jazz Night School administration.
3. Room Usage Guidelines:
1. Rooms must be used for music-related activities only, such as practice sessions or rehearsals.
2. Jazz Night School practice rooms cannot be used to generate income for the user. 
3. Food and beverages are strictly prohibited inside the practice rooms.
4. Users are responsible for maintaining cleanliness and orderliness in the rooms. Any damages or excessive mess caused during the booking period will be the responsibility of the individual who made the booking.
4. Noise Regulations:
1. Users must adhere to noise regulations and be considerate of others in adjacent rooms.
2. Amplified instruments or loud music may only be played in designated soundproofed rooms to minimize disturbance.
5. Security and Access:
1. Users must not share their access codes with unauthorized individuals.
2. All individuals entering the practice rooms must have valid identification and proof of booking if requested by staff.
6. Compliance and Enforcement:
1. Failure to comply with these room booking policies may result in penalties, suspension of booking privileges, or other disciplinary actions deemed appropriate by Jazz Night School.
2. Jazz Night School reserves the right to amend or update these policies as necessary.

By adhering to these room booking policies, we can ensure a harmonious and productive environment for all members of the Jazz Night School community.

Performances

Be sure to enter the end-of-quarter performance date(s) in your calendar at the beginning of every quarter. Be sure to dress to impress and invite your friends & family. Jazz Night School staff will work hard to accommodate any performance time requests, but may not always manage to rearrange the schedule, especially at the last minute.

Health Policy: Staying Safe from Respiratory Illnesses (2025)

While the COVID-19 pandemic has receded, the virus, like the flu, is still circulating and can cause serious illness. Fortunately, as of July 2025, widespread vaccination and prior infections have boosted our community's immunity. Staying up-to-date on COVID-19 vaccine boosters can significantly reduce your chances of infection and severe illness.

However, we must remember that some members of our community have compromised immune systems and remain at high risk for severe illness from COVID-19 and other respiratory infections.

If You Think You Have COVID-19 or Have Been Exposed

Get tested. Tests are readily available and reliable.

If You Test Positive for COVID-19

If you test positive, you are likely infectious. Please:

• Take care of yourself.

• Do not enter a JNS facility until you are no longer infectious.

• You can return to JNS facilities when you are feeling well AND have not had a fever for 24 hours (without the use of fever-reducing medication).

• Wear a mask for an additional 5 days after your COVID-19 symptoms have resolved.

Other Respiratory Illnesses

Many respiratory infections, such as COVID-19, influenza (flu), and RSV, spread easily indoors, especially during the colder months.

If you have a respiratory illness, even if you think it's not COVID-19:

• Please refrain from entering JNS indoor facilities while you are feeling ill.

• Remember that some members of our JNS community have impaired immunity. If you are unsure whether you are infectious, please wear a mask until you are certain you are not.

Typical Contagious Periods for Common Respiratory Viruses:

• COVID-19: Often contagious for 5-10 days after symptoms begin.

• Flu: May be contagious for up to 5-7 days after symptoms begin.

• RSV: Usually contagious for 3-8 days after symptoms begin.

We appreciate your cooperation in keeping our JNS community safe and healthy!  For more information, please go to the Washington State Department of Health website.

 

Recording, Performance, and Photography Release

All performances presented by Jazz Night School (Jazz Night School) students/ensembles/performing groups and any persons performing or working with them (known collectively hereafter as “Students”) as part of Jazz Night School’s curricular or extra-curricular events may be audiotaped, filmed, videotaped or photographed. In addition, Jazz Night School may engage in commercial audio recording, film, video and photography projects featuring its Students.

Jazz Night School reserves all rights to these audio recordings, films, videotapes or photographs (known collectively hereafter as “Recordings”), including the right to broadcast, license, assign, and distribute the Recordings and derivatives thereof in all media, for any purpose and without limitation.

All Students assign to Jazz Night School all copyright and other rights in such performances and Recordings, including any rights to proceeds earned from commercial distribution or other use of the Recordings. In addition, Students’ names and likenesses in the published materials associated with these Recordings may be used by Jazz Night School and its agents. Jazz Night School is released from any claims arising out of broadcast, commercial distribution and promotion of these recordings. All rights in and to a composition will remain sole property of the composer(s). The Recordings may also be used to promote Jazz Night School and its programs.

Nondiscrimination

Jazz Night School does not discriminate on the basis of race, color, creed, religion, sexual orientation, gender, disability, use of service animals, national or ethnic origin, or any other trait or characteristic protected by law in admission of otherwise qualified students; in providing access to all the rights, privileges, programs, and activities generally accorded or made available to students at Jazz Night School; or in its administration of educational policies, admissions policies, financial aid, and other school-administered programs.